Privacy Policy
Welcome to Approved Potentials, your specialized platform for the validation of qualifications and the placement of international professionals with German employers. Operated by konversion.digital GmbH, Am Kabellager 11, 51063 Köln, Germany (hereinafter referred to as “Approved Potentials”), our platform provides targeted support to connect skilled workers from around the world with companies in Germany.
The protection and confidentiality of your personal data is our top priority. We comply with the provisions of the General Data Protection Regulation (GDPR) and guarantee that your data will be handled securely and responsibly.
Collection and use of personal data
We only collect the data that is absolutely necessary to provide and improve our services, and we treat it with the utmost discretion:
For applicants: When using our platform, personal data such as your name, email address, and professional information is collected to create your profile and validate your qualifications. This data is essential to identify you as a user and to provide a targeted assessment of your chances on the German labor market. Your qualification data enables us to make a well-founded assessment and targeted placement.
For employers: To best support employers, we collect relevant company data and contact information. This data is necessary to present suitable professionals in a targeted manner and ensure successful placement.
For partners (clubs, municipalities, networks): We collect the organisation's name and contact details as well as the job board settings. Partners have no access to applicant profiles or applications. The embeddable widget only shows job information (title, company, location, type) and does not transmit any applicant data.
Controller, data protection officer and your rights
konversion.digital GmbH is responsible for the processing of your data under this privacy policy. If you have any questions about data protection or wish to exercise your rights, please contact our data protection officer:
Contact details:
konversion.digital GmbH
Am Kabellager 11
51063 Köln, Germany
Email: datenschutz@approved-potentials.com
If you have concerns that the processing of your data does not comply with applicable data protection regulations, you are free to file a complaint with the responsible supervisory authority:
State Commissioner for Data Protection North Rhine-Westphalia
Kavalleriestr. 2–4
40213 Düsseldorf
Email: poststelle@ldi.nrw.de
Phone: +49 211 / 38424-0
Fax: +49 211 / 38424-999
Data processing for placement
Anonymity in placement (applicants): We place great importance on the protection of your data. Therefore, applicant profiles are presented to potential employers in anonymized form only. Contact information is only shared with your explicit consent.
Use of employer data: Company data and contact information of employers are stored and used exclusively for placement purposes. This allows us to ensure an optimal match between you and potential candidates.
Storage and deletion of data
Data storage on our platform is always in accordance with legal requirements:
Active use by applicants and employers: As long as you actively use our platform, we store your data securely. If you cancel your account, the data will remain for a transitional period of six months to facilitate possible reactivation. After this period, the data will be completely and irreversibly deleted.
Automatic deletion after inactivity: After termination of use and service, all data is automatically deleted in accordance with data protection regulations.
Transfer of data to third parties
Approved Potentials only transfers your data to third parties if this is necessary for placement purposes and you, as an applicant or employer, have expressly agreed to the transfer.
Confidential handling: Your data will only be shared with selected employers when a suitable position is found for you. Data protection and your consent are our highest priority.
Transparent cooperation: If we enter into partnerships in the future to improve your placement opportunities, we will inform you transparently and obtain your consent in every case.
Security of your data
To ensure the protection of your data, we use a variety of security measures:
SSL/TLS encryption: Our website uses SSL or TLS encryption so that the data you transmit cannot be read by unauthorized third parties.
Access controls: Access to sensitive data is strictly regulated and only permitted for authorized employees performing the services.
Regular reviews and updates: All security measures are continuously adapted to current standards to ensure the highest level of data protection.
Collection of log file data
When you visit our website, our system automatically collects general information and stores it in log files:
Collected data: This includes browser type and version, operating system, referrer URL, IP address (anonymized), time of access, and the accessed page. This data is used to optimize our website and ensure system security. The storage period is limited to seven days.
Rights of data subjects
As a user of our platform, you have extensive rights that you can assert at any time:
Right of access: You can obtain free information about the data stored and its use.
Right to rectification: You have the right to correct incorrect or incomplete data.
Right to erasure: Under certain conditions, you can request the deletion of your data, e.g. if the data is no longer required or you have withdrawn your consent.
Right to restriction of processing: If certain conditions are met, you can request the restriction of the processing of your data.
Right to data portability: You can receive your data in a common format and transfer it to another controller.
Right to object: You have the right to object to the processing of your data, in particular in the case of direct marketing.
Right to withdraw consent: If you wish to withdraw your consent to data processing, you may do so at any time without affecting the lawfulness of the processing carried out until the withdrawal.
Cookies, consent and analytics
Technically necessary storage. Without consent, we only store what is required for operation: a login cookie (`ap_session`) while you are logged in, and your language choice in your browser's local storage. Legal basis: Section 25(2) No. 2 TDDDG and Art. 6(1)(b) or (f) GDPR. The embeddable job widget on partner websites does not set cookies and does not transmit applicant data.
Consent management (CCM19). We use CCM19 by Papoo Software & Media GmbH, Auguststraße 4, 53229 Bonn, Germany, to manage your consent. CCM19 stores your choice so that we can respect it. Legal basis: Art. 6(1)(c) GDPR in conjunction with Section 25 TDDDG. You can change or withdraw your choice at any time via the “Cookie settings” link at the bottom of every page.
Only with your consent (Section 25(1) TDDDG, Art. 6(1)(a) GDPR) do we load:
- Google Tag Manager and Google Analytics 4 by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland – to measure the use of our website. Google Analytics 4 does not store full IP addresses.
- Meta Pixel by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland – to measure the success of our ads.
Data may be transferred to the USA. Google and Meta are certified under the EU-US Data Privacy Framework. Without your consent, these services are not loaded.
Contact form
Personal data that you submit to us via the contact form is used exclusively to process your inquiry. This data is treated confidentially and is not passed on to third parties. The data will be deleted after the purpose has been fulfilled, unless it is still required for contractual purposes.
Legal basis: Processing is carried out on the basis of your consent in accordance with Art. 6(1)(a) GDPR and to fulfill contractual or pre-contractual obligations in accordance with Art. 6(1)(b) GDPR.
Contact for data protection inquiries
Email: datenschutz@approved-potentials.com
Phone: +49 2263 9654169